Legal Assistant

You will play a vital role in ensuring smooth legal operations by providing direct support to the Head of Legal and within the legal department. Your responsibilities will include day-to-day administrative tasks, basic research, and efficient management of the legal mailbox, amongst others. You will act as a trusted first point of contact for internal and external inquiries, and help maintain order, responsiveness and efficiency.

• Serve as a bridge between the Head of Legal and internal departments (such as Sales, Procurement, Marketing, Export, Accounting, Finance, R&D, IT, HR, etc.).
• Coordinate and schedule calendar entries, appointments, and internal/external meetings.
• Monitor and prioritize the Head of Legal’s email inbox, routing or responding where appropriate with supervision of deadlines.
• Draft, proofread, and finalize internal and external correspondence with service providers, law firms, banks, etc.
• Conduct basic research and prepare summaries, briefings and templates.
• Assist in drafting, formatting and proofreading legal documents, memos, reports, and board materials.
• Maintain both electronic and (where still required) physical filing systems, including legal documents and correspondence.
• Co-Organizing of IP and contract management database and supporting their respective maintenance. 
• Participate in ad-hoc legal or administrative projects as requested.

• Bachelor’s degree in law, Legal Studies, Business Administration, or related field.
• 2–5 years of relevant experience in law firm, in-house legal environment or notary office.
• Fluent in English, German and French; Luxembourgish is an asset.
• Proficient in MS Office/Microsoft 365 Copilot (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
• Strong organizational, prioritization, and multitasking abilities – this position requires and offers a high grade of autonomity; capacity to work under pressure and in an international context.
• High standards of discretion and confidentiality, with a proactive, adaptable mindset.
• Excellent communication and stakeholder management skills.

• A permanent contract, preferably 40 hours per week
• Flexible working hours with ongoing trainings, one day homeworking per week 
• Lunch vouchers, free parking
• Place of work: Hollerich (close to the central train station)

All applications will be treated in the strictest confidence.

In the context of recruitment, criminal record no. 3 will be requested.